Adult leaders can apply for tour plans electronically with an automated approval process that provides for prompt electronic delivery of approved plans. The applicant will need to provide detailed information about tour destination; dates; itinerary; participation and leadership; transportation plans (including vehicle information, driver's license numbers, and insurance coverage); and the training certifications for Youth Protection and any other certifications needed for the tour.
Beginning May 10, 2012, a registered unit leader can file a tour plan online by establishing an account and logging in to www.MyScouting.org. We recommend that you view the VIDEO TUTORIAL of this new online system before using it the first time to file a tour plan.
How is it different?
1. The council is the reviewer of all Tour Plans; there is no regional review required.
2. The Tour Plan consists of a Tour Planning worksheet to be completed by the unit/contingent. PDF copies are retained by the council and the approved Tour Plan will be returned to the unit by email after processing. Online Tour Plans will be reviewed by the council, but there is no longer a waiting period for approval.
3. There is a 21-day advance notice requested for units to submit the plan for review. Due to the time required to review the new Tour Plan, it is strongly recommended that you do not wait until the day before you leave to submit your plan.
4. The plan can be printed on standard 8 1/2 by 11 inch paper.
5. Updated Pledge of Performance.
Why should I complete a Tour Plan?
The Tour Plan is a checklist of best practices to be prepared for safe and fun adventure. Completing the Tour Plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.
In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines drive qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants. The Tour Plan should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangements, two-deep leadership, qualifications for supervision of activities, and transportation. In short, it helps a unit to protect both the youth members and adult leaders from unnecessary risk, injury, and liability.
When do I need to complete a Tour Plan?
Your unit (Pack, Troop, Team or Crew) must file a Tour Plan anytime it engages in the following types of activities:
• Trips of 500 miles or more from your traditional meeting place
• Trips outside Three Fires Council geographic borders
• Trips to any national high adventure base, national Scout jamboree, National Order of the Arrow Conference or national service project, or regionally sponsored event
• The following high risk unit activities not associated with a council or district event:
Aquatic activities (swimming, boating, floating, scuba, etc) Boating requires a float plan
*Requires current Safety Afloat or Safe Swim Defense training, as appropriate
Climbing, bouldering, or rappelling *Requires current Climb On training
Flight orientation events (must also file a flying plan)
Any activity involving motorized vehicles as part of the program (snowmobiles, boating, etc)
• Trips to locations or facilities that require an approved Tour Plan, such as military bases, state parks, etc
• Travel to events, including local events, that involve youth members riding with drivers who are not their own parents
When don’t I need to complete a Tour Plan?
The following types of activities are exceptions to the above requirements to file a tour plan:
• When your unit has pre-registered to attend a Three Fires Council or district event, a Tour Plan is not required (Note: if preregistration is not offered by the event, you must file a tour plan if your trip otherwise requires one)
• When your unit engages in activities within Three Fires Council geographic borders that are not considered high risk activities (e.g., aquatic activities, shooting sports, etc). For instance, if your unit holds a picnic in a city park, a Tour Plan is not required (unless your unit organizes travel to that picnic and youth are riding with drivers other than their own parents).
• When the unit does not organize the travel of its members to the event. For example, a Cub Scout den conducts a See-and-Do activity at a local fire station and parents bring their own sons to the fire station.
Important information needed when filling out your Tour Plan:
1. Vehicle list - drivers for this outing must be indicated.
2. BSA policy requires at least two adult leaders (at least one must be age 21 or older) on all BSA activities. At least one registered adult who has completed BSA Youth Protection training must be present at all events and activities.
3. Training requirements:
**Basic First Aid and CPR - All Trips
**Wilderness First Aid - All Backcountry Adventures
4. This is required for any National High Adventure Base.
5. A Float Plan must be submitted with the Tour Plan for all activities taking place on moving water. (example: Canoeing or Rafting Trip on a River).
6. The Boy Scouts Health and Medical Record must be in the possession of the Activity Leader for this outing.
7. If your unit is participating in orientation flights, the flight plan must be filed with the Tour Plan: http://www.scouting.org/filestore/pdf/19- 672WB_fillable.pdf